Is everyone rowing in the same direction this week?
Deep Work: Planning & Reflection
1-1.5 hours Protect this block - no interruptions
0%
0/3
Long-term project work
Talent plan, succession mapping, district strategy - one focused hour on what moves the needle long-term
Assess where to slow down, delegate, or shift
What are you holding that someone else could own? What needs less of you right now?
Identify 1-2 personal growth focus areas for the week
e.g. patience, presence, not over-supporting - name it so you can work it
Wrap-Up & Clear Inbox
Last hour Close the day clean
0%
0/3
Respond to priority emails
Delegate or flag everything else - you don't have to answer all of it today
Close all loose ends from today
Anything you said you'd do today - done, delegated, or rescheduled
Hard stop - it's 6:30pm
Close the laptop. You're a mom now. Hit the Hard Stop button on Today tab.
Brain Dump
Get it out of your head. AI sorts it. You move on.
How it works: Type or paste everything on your mind - messy, stream of consciousness, all of it. Hit Sort It and the AI will break it into tasks, categorize each one, and add them to your list automatically.
Today's Focus
DM context: 14 stores field + desk split school evenings & weekends work hard stop at 6:30pm
Field Day
Desk Day
Hard Stop: 6:30pmWork ends. You're a mom first. Toggle when you've shut down.
! 3 Things That Would Make Today a Win
1
2
3
0 of 0 priority tasks done
My Week
Built for a DM with 14 stores, school, and a family. Hard stop at 6:30pm every day.
Field / Stores
Desk / Admin
School
Family
Self
Hard Stop
Finances
All Tasks
Everything captured. Tap to check off - saves automatically.
0 of 0 done
+ Add New Task
Finances & Admin
One hour. Once a week. That's all it takes to stop the chaos.
The plan: Saturday evening - 1 hour money date with yourself. No kids. No work. Just bills, budget, and what needs attention. Block it like a meeting.
Weekly Money Date Checklist
Run through this every Saturday. It takes less than 60 minutes once you have the habit.
This Week's Finance Tasks
Why Your Finances Feel Chaotic
It's not a money problem - it's a attention problem. As a DM you spend all week making decisions for 14 stores. By the time you get home, your brain is done. Finances feel impossible not because they're complicated, but because they require the kind of sustained focus that ADHD brains struggle to give to low-urgency things.
The fix: Make it a ritual with a hard time limit. Saturday. 7pm. One hour. Timer on. When the hour's up, you're done - even if you didn't finish everything. Consistency beats perfection.
Store Intel
14 stores Carson, CA home base Tap any store for full intel + focus areas
3Weekly Visits
7Bi-Weekly
4Monthly Check-in
$562M+Total Volume
Visit cadence logic: Tier 1 (red) = weekly - these stores need your eyes every week right now. Tier 2 (gold) = bi-weekly - solid momentum but active transitions, remodels, or talent shifts. Tier 3 (green) = monthly - strong and self-sustaining, check in to keep them engaged and growing.
All 14
Weekly
Bi-Weekly
Monthly
#2280
Store 2280
High-volume fulfillment store
Weekly$62M
RedStatus
New SDLeadership
CultureTop Risk
Situation: Arguable most red store in the market. New SD inherited a struggling store and is actively navigating a culture reset. $62M heavy fulfillment volume - operationally demanding even on a good day.
Focus areas:
Culture - SD is navigating this but needs your eyes and support weekly
Staffing plan - no solid plan in place yet, build one together
Liability + INFP - store often falls behind, needs consistent routine checks
Fresh spikes - periodic, need to understand root cause
Service & engagement - SD is concerned, validate what you're seeing
#3338
Santa Monica
Small format
WeeklyDecision by Q2
WatchStatus
InconsistentSD Pattern
INFJ SlipTop Risk
Situation: SD has been back and forth on engagement and performance since you took the market. You saw improvements initially but inconsistency is creeping back - team culture issues and INFJ results starting to slip. You need to land on a decision by Q2.
Focus areas:
Be there consistently enough to make a clear, fair assessment
Document what you're seeing - culture, INFJ trend, team dynamics
Land on a decision by Q2 - clarity is kindness for everyone involved
If 3343's Kay takes Westwood, could she eventually take this too?
#2774
Westwood
10861 Wayburn Ave
WeeklyEngagement Risk
Metrics OKPerformance
$50MVolume
RetentionTop Risk
Situation: Runs well on paper but this one concerns you. Most leaders expressed transfer interest in meet & greets. A key leader is already leaving to cover another location. Prior DSD over-micromanaged - your leadership style is different and the SD may struggle with the shift. Hard service/engagement opening needs staffing but you don't know the talent pool yet.
Focus areas:
Build trust with the SD - help him stay successful without over-supporting
Get familiar with the talent here - understand who's really thinking of leaving
Fill the service & engagement opening - start working your talent network
Assess if Kay from 3343 could eventually land here
$100M+ potential - unlock it by stabilizing the team first
#T1329
Store T1329
3471 W Century Blvd
Bi-Weekly$62M
StrongStatus
SolidRoutines
AA INFTop Opp
Situation: Very solid store, strong routines, strong team. SD's wife has cancer - he stays close to the team but attendance is inconsistent as a result. Last year $62M. Be a partner here, not a manager.
Focus areas:
AA INF - biggest opportunity, needs intentional focus
Pick on time - rough start to this year, understand why
Support SD personally - check in on him, not just the store
Attendance plan - who covers when SD needs to step away?
#1981
Culver City
0820 Jefferson Blvd
Bi-WeeklySD Transfer Coming
SolidStatus
6 MonthsSD Tenure
LOAsTop Risk
Situation: Turnaround store - was extremely rough, now pretty consistent. SD is engaged and a great partner. Back half of year the SD is anticipated to transfer out. Very stylish store, strong direction.
Focus areas:
Pending LOAs - get a clear picture of who and when
Talent pipeline - start building for when SD transfers, don't get caught flat
Identify successor or interim SD plan now, not when it's urgent
Keep SD engaged and feel seen through the transition period
#2632
Store 2632
$60M Remodel + SD LOA
Bi-WeeklyRemodel$60M
StrongStatus
TenuredSD
INFJTop Opp
Situation: Extremely tenured SD, key player. Best talent in the market lives here - solid HR, solid specialty sales, strong GM pipeline. Full scope remodel underway. SD taking 6-week LOA in March with a covering SD coming in. Solid GM from here covering 3343.
Focus areas:
Covering SD - feel confident in who's in the chair, align on expectations
Remodel - stay close, these create operational chaos even in great stores
INFJ - SD needs to dig in more here before she leaves
Fulfillment timeliness - revisit approach, may need a reset
Keep the team engaged through the disruption - remodel + SD out = culture risk
#1306
Store 1306
New addition to your market
Bi-Weekly$90M
Well RunStatus
$90M -> $100M+Potential
Ops GreenGap
Situation: New to you - still learning the dynamics. Initial impression is very positive: well run, solid team, nice execution. $90M business that has real $100M+ potential. Operationally pretty green across the board.
Focus areas:
Learn the team - who's who, what are the dynamics?
Headcount reduction - stay close to talent shifts coming
Understand what's holding them at $90M vs $100M+
Operational green - build a plan together to close the gaps
#3336
Lawndale - Franco
Small format
Bi-Weekly
StrongStatus
HighSD Potential
Food SpikeWatch
Situation: Franco runs an awesome store. High ceiling - could backfill any piece store if needed. Starting to spike in food. The development challenge is getting him to lead through his team vs. doing it himself, so the store can sustain without him.
Focus areas:
Food spike - understand root cause, build a fix with him
Leadership delegation - coach Franco on leading through the team
Develop him for a covering assignment - he's ready
Sustainability test - what happens when he's out?
#3343
Store 3343 - Kay
Small format
Bi-WeeklyTalent Shift
ImpressedYour Read
ETL->TLSD Transition
StyleOpportunity
Situation: Kay is transitioning from ETL HR to HR team leader - you're impressed. Solid GM is going to cover 2632. Thinking Kay could potentially take Westwood. Need to learn more about how she shows up in a bigger assignment.
Focus areas:
Support Kay through the ETL->TL transition
Stretch assignment - what does Kay look like under pressure?
Style standards - continue to elevate, this is an ongoing opportunity
Assess readiness for Westwood - put her in situations that tell you
#3231
Sawtelle
Small format
Monthly
Well RunStatus
UnderdevelopedTeam Leaders
SD Next StepQuestion
Situation: Seems well run. Team leaders are underdeveloped. SD has expressed interest in a more complex assignment next - figure out what that means and what timeline looks like.
Focus areas:
Team leader development - build a plan with the SD
SD career conversation - what does she want and when?
What would this store look like without her? Start building depth.
#3294
Mid City
Small format
Monthly
ImmaculateStandards
HighSD Potential
StyleOpportunity
Situation: Extremely well run. Immaculate store. SD has a ton of potential - you're anticipating using her to backfill the current opening at 1981.
Focus areas:
Style standards - only gap, could do more here
Prep her for the 1981 backfill - is she ready now?
Keep her engaged - high performers leave when they're bored
#3344
Store 3344
Small format
Monthly
AmazingStatus
ConsistentExecution
StretchNeed
Situation: Amazing, consistent store. A few operational issues to sort out but the bigger challenge is keeping the SD engaged - she has capacity to do more and she knows it.
Focus areas:
Resolve the operational issues - don't let small things fester
Lever this SD differently - what stretch role or project keeps her sharp?
Make sure she feels seen and invested in - retention risk if she gets bored
#3347
Store 3347
New to your market
Monthly
Runs FineOps/Brand
?Team Dynamics
SD Dig InNeed
Situation: Brand and ops are fine. New to you so still reading the room. You have an inkling that something is off with the team dynamics - can't quite name it yet. SD could probably dig deeper into the business.
Focus areas:
Team dynamics - spend time in the building, trust your gut
Challenge the SD to go deeper - what does she know about her business?
Learn the store before you make any moves
#3371
Store 3371 - Tiffany
Small format Payroll challenges
Monthly
Good WorkTiffany
PayrollTop Gap
CVS SpaceOpportunity
Situation: Tiffany does a really nice job. Biggest struggle is payroll - there's a pattern of excuses rather than solutions. Some grit missing. Need to figure out what she wants to do next so you can develop her in the right direction. CVS space could help solve backroom challenges.
Focus areas:
Payroll - stop accepting excuses, build a real plan with her
Career conversation - what does Tiffany want? Develop accordingly.
CVS space - explore if it can solve the backroom constraint
Build more grit - challenge her to own solutions, not circumstances
Gym Schedule
3x PT 2x Step 1 rest day Karate Thursdays with Rylan
Your week at a glance: 5 active days out of 7. PT is Monday, Wednesday, Saturday at 7-8am. Step is Sunday 9am + Tuesday 8pm. Friday is your rest day - protect it. Thursday is Rylan's karate day (3:50-4:30pm) - no gym pressure, just show up for him.
Sun
Step Class
9:00 - 10:00am
Then church at 11am - leave class on time, bag packed the night before. This is your weekly body + spirit reset.
Step
Mon
Personal Training
7:00am
No drop-off conflict - use this. PT before work sets the tone for the whole week. Don't skip it to start work early.
PT
Tue
Step Class
8:00 - 9:00pm
Evening step after a field day. This is your decompression - hard stop at 6:30pm means you have time to eat, transition, and get there. Don't let the day steal this.
Step
Wed
Personal Training
7:00am
Midweek PT. You're past hump day with your body already working. Strong Wednesday sets up a strong Thursday VP day.
PT
Thu
Rylan's Karate Day
3:50 - 4:30pm
No gym pressure today - VP visit day is already a big lift. Be present at karate. That's the win for Thursday.
Karate w/ Rylan
Fri
Rest Day
All day
This is intentional - not a failure. Your body needs it. Disney day this week makes this even more fitting.
Rest
Sat
Personal Training
8:00am
Weekend PT while the house is quiet. Done by 9am, which leaves the whole morning open for family before your afternoon school block.
PT
Thursday HRBP
Think time + 2hr talent alignment + half-day office block
Thursday structure: 30-min Think Time -> 2hr HRBP Session -> Half-day office block. Weekly wrap-up moves to Friday at 2-3pm.
Think Time - Pre-HRBP
30 min Before your HRBP session
Review your HRBP agenda - what's the most important outcome today?
Pull any metrics or notes you need to reference in the session
Name the one talent decision you want clarity on by end of session
Take 10 minutes just to breathe - no phone, no email, just think
HRBP Talent Session
2 hours Run through the full agenda below
Session Notes
Talent Status
Talent status overview - where does each store stand?
Succession updates - Franco, Kay (3343->Westwood?), 3294 SD->1981 backfill
1981 Culver City - SD transfer timeline, who covers?
2632 - covering SD alignment, LOA plan for March
3338 Santa Monica - Q2 decision, what does HR need to support?
Development Reviews
PFN review - who's on it, what's the plan?
TL development follow-up - Sawtelle team leaders, 3343 Kay transition
SD development follow-up - who needs a stretch assignment now?
NIR ETL/EIT check-in - status and development needs
HR Updates & Logistics
Upcoming key dates & cyclical tasks - what's coming in the next 30-60 days?
Info from Nicole, P&D, or leader insights to share
TA recruiting status & updates - open roles, pipelines, timelines
Pending LOAs across the district - 1981, any others?
Planning & Calendar
Talent Day planning - dates, stores, format
Calendar review - add hold times for key milestones
ETL schedule review
Interviews or assessments to schedule
Half-Day Office Block
~3 hours After HRBP session
Act on any HRBP session action items immediately while fresh
Email triage - respond to priority items, delegate the rest
Store communications - any updates to send based on today's session
Prep Friday field day - which stores, what's the visit focus for each?
Office Block Notes
Friday Wrap-Up
Flex field day Partner visits Weekly close at 2-3pm
Friday structure: Morning store visits (flex) -> Partner time as needed -> 2:00pm Weekly Wrap-Up -> 6:30pm hard stop. Disney day this week - skip the stores, keep the wrap-up.
Morning - Flex Field
AM Store visits or partner time as needed
Check - do any Tier 1 stores need a Friday touch? (2280, 3338, 2774)
Partner visit or peer DM connection if scheduled
Keep it light - Friday field is flex, not full store visits
Friday Store Notes
Weekly Wrap-Up
2:00 - 3:00pm Non-negotiable every Friday
Close Open Loops
Any commitments made this week - did you follow through?
Anything promised to SDs, HRBP, or your leader that's still open?
Delegate or reschedule anything that won't close today - don't carry it mentally
Light Review of Next Week
Look at Monday-Friday calendar - any conflicts, missing prep, or surprises?
Which days are field vs. desk? Set the plan now.
What are the 3 things that would make next week a win?
Any school deadlines next week? Block the time now, not Sunday night.
Send Reminders & Communications
Any reminders to send SDs before the weekend - ops, culture, follow-ups?
Weekly priorities message to your team - what do you need from them next week?
Any personal messages you've been putting off? (Brittnae, god mom, etc.)
Email Check & Close
Final inbox pass - reply, delegate, or archive. Nothing should wait over the weekend that can't.
Flag anything urgent that might land Friday evening - set an expectation with your team.
Close the Week
What did you do well this week? Name one thing.
What would you do differently? One thing only - not a spiral.
Hard stop - close everything. Weekend is for you and your family.
Wrap-Up Notes
Personal Admin
Your personal life deserves a list too.
Sunday Reset
15 minutes. Every week. That's the whole system.
The 15-Minute Weekly Reset
Sunday evening - or Monday morning if life happened. No guilt either way.
1. What actually got done this week?
Take 30 seconds to feel good about it. As a DM with school and kids, finishing anything is a win.
2. What's rolling over?
Look at your task list. Archive what's no longer relevant. Carry forward what matters. Not everything does.
3. What are my 3 most important things next week?
One work, one school, one personal. Write them in Today's Focus on Monday morning.
4. Which days are field days next week?
Set the toggle on those mornings. Move admin to desk days only.
5. Is my 6:30pm hard stop protected?
Look at the week ahead. Where is work going to try to invade family time? Name it now. Decide the boundary now.
Built for Your Brain
On field days: do NOT try to do admin in the car. You'll half-do both. Field days are for stores. Admin is for desk days. Pick one.
Email: Two windows a day - 8am and 4pm. Not all day. Fires get called in. Everything else waits.
School: Weekday evenings are 7-9pm only. Weekends are your deep work window. Protect Saturday afternoon for this.
6:30pm hard stop is non-negotiable. Your kids remember presence, not productivity.
You will fall off this system - probably this week. That's fine. Reentry is the skill, not perfection. Open this on Monday, set your 3 wins, and keep going.
Start Fresh
Archive all completed tasks and start the week clean.